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FAQs

  •   How do I ship my shopping and other purchases overseas?

  •   Why are you charging £5.00 for the Kaffeeklatsches and Book Clubs and why is it so expensive?

  •   I've seen on Twitter that you are not using women writers on most of your programming. Is this true?

  •   I've heard that World Fantasy does not have a harassment policy.

  •   I'm due to be attending WFC this year, and was wondering whether you have a policy on dealing with harassment.

  •   How do I know if you have received my membership?

  •   I have recently sent in my registration for the convention, but I don't yet see my name on the list of Registered Members on the website.

  •   Why is World Fantasy such an expensive convention to join?

  •   Why can't I sign up for more than one person at a time on the website's "How to Join" page?

  •   How can I make sure that I get on programming?

  •   As a published writer, why is my name not on the list of attending professionals on the front page of the website or on the e-mail progress reports?

  •   One of the highlights for me at the World Horror Convention in Brighton was the "Pitch Black" event, where authors, artists and editors could meet with book publishers to pitch new projects. Why are you not doing this again at WFC 2013? The Alchemy Press

  •   Back in 1988 and 1997, the London-based World Fantasy Conventions incorporated the British Fantasy Society's FantasyCon and the presentation of the British Fantasy Awards. This made sense to me as there was a major overlap between the attendees of both conventions. Is that happening again at WFC 2013?

  •   As an up-and-coming writer, I really appreciated the Writers and Editors Workshops you held at the 2007 and 2010 World Horror Conventions. Why are there no Workshops being offered at WFC2013?

  •   This is going to be my first World Fantasy Convention, so is there anything I can do to let booksellers know that I am attending so that they can stock my books or be aware that I will be available for signings?

  •   Why are dealers restricted as to what they are allowed to sell in the Dealers' Room? Surely it is up to them if they want to sell comics, T-shirts or cuddly toys?

  •   I was wondering what your policy is on child memberships? Are they expected to pay the full registration fee?

 

Shipping from Brighton How do I ship my shopping and other purchases overseas?

Shipping from Brighton WFC has arranged with Worldwide Book Services to be at the hotel to handle all of your shipping needs. If you click on the PDF logo (at right) or on the JPG (at left), you can get more details. From the flyer, they say Worldwide Book Services personnel take complete ownership of your books from receipt at the Hilton Brighton Metropole & the West Pier Hotel to delivered US customer door. Worldwide Book Services will complete all documents, including customs documentation. Marvin Blagden of Worldwide Book Services will be in attendance on the 2nd and 3rd November. Should you have any questions on the 31st October or 1st November please contact Marvin at marvin.blagden@worldwidebookservices.com (Mobile +44 (0) 7809 164588)

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Why are you charging £5.00 for the Kaffeeklatsches and Book Clubs and why is it so expensive?

The definitions of a "Kaffeeklatsche" is 1) "An informal social gathering at which coffee is served" and 2) "Talking or gossip at such an event". This is the experience that we are trying to recreate with our special programming events.

The Hilton is a chain hotel and their corporate rate for coffee and biscuits per person is £5.00 ($8.00). Obviously, that does not include the cost of hiring the room; refreshments for and the gift gratuity offered to all speakers; the time of the people who put the programme together and those who will be running it on the day, not to mention the charge PayPal will deduct from each transaction. So, as you can see, we are making a significant financial loss on each event. However, we very much wanted to offer something "extra" to the many people who have never attended a World Fantasy Convention—let alone any convention—before.

As already stated, these are sidebar events that are not part of the main convention programming. And, as we have also explained, we have to make a small charge to prevent people taking advantage and reserving multiple slots and then simply not turning up on the day (thus denying other participants the opportunity to be involved). This system has previously worked very well at World Horror Convention 2010 and the past two British FantasyCons in Brighton.

Unfortunately, we are unable to run a wait list on the day because 1) we have to pre-order the refreshments, 2) we donít have the staff to manage multiple lists, and 3) people will not want to wait around to see if they can get into one of these events when they might be missing something else that they want to see. We are, however, offering attendees the opportunity to check up to an hour before each event if there are any places still remaining.

The reaction to both The Book Clubs and the Kaffeeklatsches has been overwhelmingly positive, and everybody we approached to participate was made fully aware that we would need to make a minimal charge to cover the refreshments supplied (which could add up to more than £100 per session). None of this money goes to the convention. We hope this answers your question.

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I've seen on Twitter that you are not using women writers on most of your programming. Is this true?

Of course it's not. The majority of our Programming Team is female, as are most of the organising Committee. However, World Fantasy Convention 2013 does not operate on a gender "quota" or "parity" system for programming. Instead, our aim is to match the best people available to us to the most appropriate panel topics, thereby creating an informed and enlightening discussion for your entertainment. Most panels will be mixed, a few will be predominantly male, and others will be mostly female. It all depends on the subject matter and who has agreed to be on programming. We are not only looking at a balance of sexes, but also a mix of established/new writers and UK/overseas speakers to present the broadest number of views possible. In the end, the only criteria we are considering is the suitability of the panellists to talk knowledgeably about their chosen subjects.

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I've heard that World Fantasy does not have a harassment policy.

World Fantasy Convention 2013 will not tolerate any form of verbal or racial abuse, sexual harassment, aggression, violence or lewd behaviour towards any attendees or members of staff. If reported to our professional Security and Stewards or to a staff member—and substantiated by the event organisers—then any person deemed to have committed such an act will be immediately ejected from the convention without refund and may even be reported to the police under the UK's Protection from Harassment Act (1997).

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I'm due to be attending WFC this year, and was wondering whether you have a policy on dealing with harassment.

World Fantasy Convention 2013, as with any other predominantly adult gathering, will have a number of rules and regulations for the safety of attendees. These will be clearly stated in our Programme Guide, which will be given to each attendee when they register. In the meantime, we refer you to the UK's Protection from Harassment Act 1997.

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How do I know if you have received my membership?

When you join by PayPal, you will receive a receipt which is also your receipt for payment. If you have also submitted the Registration Form, then your name will be added (alphabetically) to the next update to the "Attending Members" page on the website. The date at the top of that page indicates when the most recent update was made. If you joined before that date, and don't see your name listed, then please contact us. Please note that there are a number of people who have either paid and not filled out a Registration Form, or submitted their details and not sent a payment. Until we receive BOTH forms and CAN MATCH THEM TO EACH OTHER, then you will not be considered as having joined. If you believe that you are one of these people, then please contact us at the info@wfc2013.org address.

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I have recently sent in my registration for the convention, but I don't yet see my name on the list of Registered Members on the website.

We update the list approximately once a week. The date we do so is clearly indicated in the paragraph at the top of the membership page. If you sent your registration in after this date, then your name will be included as part of the next update. If, for any reason, you still think that your name has been missed off the list, then you should contact us at registration@wfc2013.org. Please remember that you must fill out and submit BOTH the Registration and the Payment details before your membership can be processed.

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Why is World Fantasy such an expensive convention to join?

Because we are limited to a maximum number of attendees by the rules of the convention, we have to ensure that we cover the costs of the hotel facilities, the Guests of Honour, the Awards statuettes and all the other things that go to make up a successful event. Unlike many other conventions—particularly World SF—the attraction of WFC is its very exclusivity and the opportunity that it provides attendees to mix and meet professionals from all over the world working in the genre. The earlier you join, the cheaper it is, and we guarantee that you will get value for money if you attend.

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Why can't I sign up for more than one person at a time on the website's "How to Join" page?

This would not only involve us having multiple PayPal buttons on the page for one, two, three or more different membership rates, but we also use the membership forms submitted to alphabetically track all members to the convention. Obviously, if you had two names on a form, even sharing the same address, this would not work. After all, it only takes a few moments to fill out the form, submit it and then re-set.

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How can I make sure that I get on programming?

Once you have joined the convention, you can register as a potential programme participant by going to the "Programming" page on the website. However, this will sill not guarantee that you will selected for programming, as we will try to choose those participants best-suited to the topics and themes under discussion. Unlike many conventions these days, we operate a "pro-active" not "re-active" approach to selecting people to appear on the programme, and you will be contacted in the Summer of 2013 if you have been given a slot. Also, please note that the rules of the convention limit the number of programme items you can appear on unless you are a Guest.

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As a published writer, why is my name not on the list of attending professionals on the front page of the website or on the e-mail progress reports?

Given the number of working professionals, in all areas of the genre, who are attending the convention, we have to limit the names to a manageable list of those who we think will be most recognisable to potential attendees. Of course, a full list of all attendees is available on the convention website with links to their own sites, where applicable.

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One of the highlights for me at the World Horror Convention in Brighton was the "Pitch Black" event, where authors, artists and editors could meet with book publishers to pitch new projects. Why are you not doing this again at WFC 2013?

Although we wanted to hold another "Pitch Black" event at WFC 2013—with even more publishers and agents in attendance from around the world—we were told by the WFC Board that this kind of event was not compatible with the type of convention they wanted us to hold and, as a consequence, we were informed that we could not organise such an event as part of our programming. Our apologies for any disappointment.

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Slippery Souls
Slippery Souls
Child of the Sword
Child of the Sword
Back in 1988 and 1997, the London-based World Fantasy Conventions incorporated the British Fantasy Society's FantasyCon and the presentation of the British Fantasy Awards. This made sense to me as there was a major overlap between the attendees of both conventions. Is that happening again at WFC 2013?

Having originally turned down our attempts to convince the British Fantasy Society to come on board as a partner in WFC 2013, with all the preferential opportunities that would entail, the new Committee has subsequently reversed that decision. As a result, the BFS will now have a "presence" at WFC and, as with the 1988 and 1997 events, we plan to co-present the British Fantasy Awards and the World Fantasy Awards at the Banquet on the Sunday afternoon.

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As an up-and-coming writer, I really appreciated the Writers and Editors Workshops you held at the 2007 and 2010 World Horror Conventions. Why are there no Workshops being offered at WFC2013?

As with the "Pitch Black" event (see above), we were informed by the WFC Board that Workshops could only be held outside the main programming days of the convention, as these were not the kind of thing that they wanted to see at a WFC. As we felt that this would not benefit the majority of people attending the event, we had to withdraw our proposal. However, they have reluctantly allowed us to hold a series of Kaffeeklatsches, which we hope will go some way to filling the same demand.

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This is going to be my first World Fantasy Convention, so is there anything I can do to let booksellers know that I am attending so that they can stock my books or be aware that I will be available for signings?

Your name will be on the full membership list with a link to your website, and we encourage dealers (and readers) to go through that list prior to the convention. If you are also selected for programming, then that will be another way for booksellers to register that you are attending the event. Finally, we will be publishing a finalised list of those dealers attending the convention next summer. At that time either you or your publishers will be able to contact those who you feel are appropriate and arrange to have your books available.

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Why are dealers restricted as to what they are allowed to sell in the Dealers' Room? Surely it is up to them if they want to sell comics, T-shirts or cuddly toys?

The WFC Board has very firm rules and regulations as to what can—and cannot—be sold in a World Fantasy Convention Dealers' Room. These instructions are very clearly laid out on their website and, even if we personally disagree with them, we have no choice but to follow the precepts they have set out for all organisers of World Fantasy Conventions.

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I was wondering what your policy is on child memberships? Are they expected to pay the full registration fee?

World Fantasy Convention is very much geared towards adults working in and supporting the genre. The programme is not particularly appropriate for small children or pre-teens. As a consequence, there is no special children's rate. Although we do not charge for babes-in-arms, we also do not encourage bringing babies or toddlers to programme events, and may have to ask you to leave if they cause a commotion. If you have never attended a World Fantasy Convention before, we suggest that you take a look at the rest of this website and the links to previous conventions, so that you can get an idea of what our programming content will be.

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